Membership & Trial Info

As a small, nonprofit organization HRAF is more than a database provider. In addition to providing unlimited on- and off-campus access to eHRAF for our member institutions, we take pride in giving personalized support (e.g. webinars) to librarians, faculty, researchers, and students.

Consortium and regular associate memberships for our award-winning eHRAF Archaeology database are available for academic institutions. Individual memberships are also available for researchers not affiliated with member institutions. We also have perpetual access memberships with no subsequent annual dues or fees.

Annual Consortium Membership Dues

Academic institutions (i.e., universities, colleges, research institutions, high schools), museums, and public libraries are eligible for consortium dues for eHRAF Archaeology.

The consortium membership dues are based on the institution’s full-time student enrollment (FTE) for the past fall semester and includes all undergraduates, graduates and professional students.

eHRAF Archaeology
Consortium dues are based on FTE per Institution

4 year academic institutions

2 year academic institutions

High Schools

<4,000 $795 $695 $495
4,001 – 12,000 $895 $795 $495
12,001 – 20,000 $1,095 $895 $495
>20,000 $1,195 $995 $495

For a public library or museum the annual consortium membership is based on the population served:

Population Served

Consortium Dues for eHRAF Archaeology
Public Libraries & Museums

<200,000 $495
200,001 – 500,000 $695
>500,000 $995

Regular Annual Associate Membership or Perpetual Access Associate Member

Regular annual associate or perpetual membership options for eHRAF World Cultures are also available for academic institutions (i.e., universities, colleges, research institutions, high schools), museums, and public libraries.

Last Year’s Annual Library Budget for Material Expenditures at Member Institution
(includes all library expenditures, e.g. books, periodicals, electronic resources, supplies and equipment, preservation, etc., but excludes salaries)
Regular Annual Associate Dues for eHRAF Archaeology Perpetual Dues for eHRAF Archaeology**
>$5 million $1395* $21,000
$1-5 million $1195* $18,000
<$ 1 million $995* $15,000
High School or Small Public Library (<75,000 people) $595 $9,000
Native American & First Nations Institutions in the United States & Canada. Institutions (not international organizations) outside the U.S., Canada, and Western Europe may also be eligible for these special dues. $450 $6,800

*Sponsoring members play a role in the governance of HRAF.
**Perpetual access member dues can be requested for other categories of institution.

Individual Membership

An individual (single-use) membership for eHRAF Archaeology for a 6-month period is $150. Typically it is for an individual, not affiliated with a HRAF member institution, who wants to use eHRAF Archaeology for research, but not teaching.

Contact HRAF to request a membership agreement and for more information: 1-800-520-HRAF (4723), 203-764-9401 or email

Trial Requests

When we receive a trial request, we usually issue a password that is valid for one month. However, longer trials are available for institutions interested in eHRAF for teaching. If this is case, we encourage faculty to ask their library to set up a 60-day IP authenticated trial.

During an IP trial,

  • unless the library restricts the number of IP address, the entire institution and unlimited users have full and unrestricted access to the eHRAF databases.
  • the library usually advertises eHRAF as a “database trial” on its library website and sends announcements to interested departments and faculty.
  • we offer extensive support and services for librarians, faculty, students, and researchers, including informational webinars for librarians, faculty, and student classes, online student exercises, and research help.

After an IP authenticated trial,

  • we provide the library with user statistics for the eHRAF databases. Because usage plays an important role in the evaluation of eHRAF, we encourage faculty who request a trial to recommend that their colleagues and faculty from other departments try out eHRAF as well.

Sometimes faculty may want to try eHRAF without getting their library involved. In these cases, we would be happy to set up a unique username and password.

Please email trial requests to

Important for Librarians: If submitting IP addresses, please do so in an email, excel file, or word document, but not in PDF format. Be sure to let us also know any special configuration settings (e.g. ez proxy).

See also

Library Information (Information on setting up the eHRAF databases with IP addresses)